So, I’ll break the “Write 2 Blog Posts” task into a smaller chunk, something I can easily accomplish in a day. If I came into the office thinking “today I have to work on two blog posts on top of all the other writing work on my plate,” I’d start my day completely stressed out.īut when I open my to-do list, I still want to prioritize writing these blog posts. That involves pitching the topic, writing the first draft and - often - several rewrites to create a polished piece of content. My work includes contributing to the Unito blog, and I’ll typically write two blog posts a week. Let me give you an example of how I use this method in my daily life as a copywriter at Unito. That way, you know exactly how to plan out your day, and you get a quick boost of motivation from focusing on a single task (instead of flicking back and forth between tabs). This process is best done at the start of a workday when you open up your calendar.
It’s about taking what feels impossible and making it more manageable so you can achieve it regularly. So instead of coming into the office thinking “I have 12 tasks to do today” you choose one task that’s easily achievable and set it as the first thing you’ll do that day. The length of that list can cause undue stress.
If your team uses Asana, you might very well be confronted with an extensive to-do list every time you open it. The one task method is the workplace equivalent of this micro-habit. By setting the micro-habit, you’re making sure that you’re always getting some of your reading done, even if it’s not the full hour you initially wanted to hit. If you don’t have time to read for that full hour, you might mark the day as a failure and not read at all. When confronted with a new habit - like reading for an hour every day - it’s easy to get discouraged. So instead, you create a micro-habit: “read one page a day.” That’s easy enough that most people can manage it. But maybe you’re having trouble reading for that long, or you just can’t find the time to do it. “Read for an hour a day” is the habit you’re trying to build to achieve that goal.
A micro-habit is a smaller, more manageable chunk of a regular habit. The one task method is a kind of micro-habit. The goal of the one task method is not to do less work it’s about doing the same amount of work - and maybe more - with less stress. Here’s the basic premise: take one task from your to-do list and make that the only thing you plan to accomplish that day. The one task method is a way to fight the urge to multitask. And just because you’re checking off more of your daily boxes, it doesn’t mean you’re necessarily more efficient. It might feel like being able to multitask will boost your productivity, but you might just be churning out work. Sure, it feels like things are getting done faster, but it’s creating more stress. Having all those open tabs is distracting, and we’re constantly interrupted as we try to spread our work evenly among all our tasks. We’re multitasking, just trying to get a handle on our to-do list. Let’s be honest we’ve both got too many tabs open right now. Published in Productivity on, last updated.
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